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Canvas: Attendance registration for teachers and tutors


FPN is one of the faculties with attendance requirements for tutorial groups.  The so-called 'Roll Call' functionality in Canvas might be an option to register the attendance in an easy way. 

Several other faculties already use this functionality and have mostly positive experiences.  Before we roll this out on a large scale, we will pilot it in all Bachelor courses of period six during this academic year (2021-2022).


How it works

Although 'Roll Call' is fairly self-explanatory, here a short video on how to use it, and what the student sees.

 


Questions and Answers

So I can toss away the Excel sheet?

Not yet, sorry. As this is the first time we will be working with roll call (a "pilot"), the normal Excel lists are also used as a back-up.
 

Is it necessary to mark those who are absent?

Yes. 'Roll Call' is just a simple counter, unaware of the number of tutorial group meetings. So if you do not mark those absent, their absentism will not be counted.


Can I use 'Roll Call' to register other attendance in the same course?

No.  Please don't do that.  'Roll Call' is just a simple counter that counts all 'present' and 'absent' markings.  Registering multiple attendances in the same course,  for example a tutorial group and a lecture attendance, returns confusing results. Only use 'Roll Call' for one purpose within a course.

Using Roll Call for multiple purposes within a course = confusing student view


What if a student switches tutorial group?

Canvas receives its information from other systems, such as enrollments and group allocations. In case of an approved tutorial group change, FPN-Scheduling is responsible for updating the information.  Please refer the student to Askpsy.nl/contact.  Once the student is enrolled in the correct tutorial group, you can retroactively register his or her attendance.


I have a student in my group who is not in my 'roll call' - overview, now what?

Ask the student if he/she has access to the course. Not enrolled in the course means that there is probably something wrong with the course booking. Maybe the student forgot to book altogether?

Enrolled in the course but not enrolled in a tutorial group?  That might be an administrative error. In both cases, please refer the student to Askpsy.nl/contact. Once the student is enrolled in the correct tutorial group, you can retroactively register his or her attendance.

 

How can I see the statistics of  a student?

Click the button 'more' for a basic overview. In this example, you see that this mock account has '2 present' and '1 absent' registrations.
 
Statistics of one student:

There is no view that shows you the actual dates of these registrations. If the student has  a question about an incorrect registration as 'absent', have the student look under 'grades' in the course.



Can the student see what has been registered?

Yes. Under 'grades' and 'assignments', there is an item named 'attendance'. Opening this item will show the total number of registered days, plus the exact dates marked as 'absent'. There is no list of the days marked as 'present'.
 
Student view:
 


Who processes the 'roll call' attendance data?

The exam administration downloads the attendance data. During the test in period six, you still need to submit the excel sheet to the Educucation Office.
 


Can  I export the data myself?

No, not yet. Although it looks like you can, "Export Attendance Data' will eventually  return an error. (We already complained.)

But even if it would work, its output is still not very user friendly, with just a line per combination of person and date.

Export function:

Contact

FPN-Tutor@maastrichtuniversity.nl is your first point of contact for any tutor related questions, including Canvas functions such as Roll Call. Where needed, you message will be forwarded to the right specialist.
Last modified: Thu, 02/06/2022 - 11:51

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