On this page:
• Available tools
• I want to live stream & record my lecture
• I want to upload a video / pre-record a lecture
• I want to re-use an old lecture recording
• I want to schedule tutorial group meetings
• Tips and Tricks
• Problems?
Summary
- The course instructor creates individual meeting links for lectures.
- For online meetings/lectures of more than 300 people, the instructor uses ZoomXL. More information >>
- The tutor creates a recurring meeting link for the tutorial group.
- The course instructor is urged to allow the option to download a video.
- Mediasite is the only allowed platform to view recordings including Zoom.
- Below is more information that you should read.
Large online meetings, more than 300 participants?
Regular Zoom won't work, Blackboard Collaborate is no more.
A Zoom meeting allows for max 300 participants in a meeting. For meetings with (potentially) more than 300 participants, we had Blackboard Collaborate ultra. That contract ended.
UM provides a solution which is available for the Bachelor programme, in the form of 3 Zoom XL (500 participants) accounts. There will be a shared Zoom XL account per Bachelor year, to be used for online lectures and practicals.
For other incidental large meetings, see Tools for special educational activities.
What we (Education Office) do for you (course instructor of a Ba course):
- We create Zoom XL meetings for lectures and practicals Ba Y1 and Ba Y2, according to the timetable on 12 August 2021;
- We add ONE course instructor as alternative host;
- We email all known course instructors the Zoom XL links, details of the shared Zoom XL account and the name of the course instructor that was added.
What you (course instructor(s) of a Ba course) must do:
- You check if the correct lectures and practicals have been added;
- You publish the Zoom XL meeting links in your course(s);
- You add additional any alternative hosts, such as your co-instructors or lecturers;
- You change meeting dates and times, should the timetable change after 12 August 2021;
- You make sure that the Zoom XL meeting end on time using "End for everyone".
How to check and change Zoom XL meetings
You use the Zoom website to add or change meetings. Log in with the shared Zoom XL account to https://zoom.us. You should have received the credentials of the shared ZoomXL account via email.
Explainer video >>
How to download recordings of Zoom XL meetings
You use the Zoom website to download Zoom XL recordings. Log in with the shared Zoom XL account to https://zoom.us. Upload the recording to mediasite. You should have received the credentials of the shared ZoomXL account via email.
Available tools
Tools for day to day educational activities
Mediasite recorder in lecture halls | Mediasite Desktop recorder | MyMediasite | Zoom Meeting | ||
| What is it? | Hardware to record + live stream lectures | software to record presentations. | Website (partially in Canvas) to upload clips and manage desktop recordings. | Browser and software based conferencing | |
| How to use? | Contact the Education Office | Download the application | mediasite.maastricht... | Canvas course > Zoom | |
| User limit | max 600 concurrent live viewers | max 300 concurrent viewers UM wide | max 300 live participants Upon request: ZoomXL, max 500 participants >> | ||
Tools for special educational activities
Special educational activities, such as meetings with simulated patients or full day events, might require non-standard solutions. For example the use of Zoom Webinar, live streaming to other platforms or recording video in a professional studio. Contact video-FPN for more information.| Zoom Meeting XL | Max. 500 attendees (webcam and microphone). |
| Zoom Webinar | Up to 1000 participants (viewers). Contact video-fpn@. |
Knowledge clips, | Several options available. Contact video-fpn@. |
I want to live stream & record my lecture
How it works
The following tools can live stream and/or record your lecture:Zoom MeetingHow to schedule? |
Zoom Meeting XL, for meetings > 300 participantsThe UM no longer uses Blackboard Collaborate ULTRA.Courses in BA Y1 and BA Y2 can use the shared Zoom XL license. See the big block at the top of this page. You use the Zoom website to add or change meetings. Log in with the shared Zoom XL account to https://zoom.us. Explainer video >> Where can students find the link to the live stream? You post the link in your course(s). Where can students watch the recording? You download the recording using the XL-account on Zoom.us, then upload it to Mediasite. Video >> Interactivity? Yes |
Record/stream from lecture halls via MediasiteHow to schedule?Contact Video-FPN. Where can students find the link to the live stream? Video-FPN sends you the link. You post it. Where can students watch the recording? Video-FPN adds the recording to the catalog in your course. Interactivity? Very limited, only Q and A via email. FPN did not invest in other interactivity options. |
Record/stream from lecture halls via Zoom Also note that only one monitor is provided, can hinder navigation between applications. |
• Not all students have a stable internet connection or are able to attend all lectures. Please consider recording your lecture.
• My Mediasite is the platform where you upload lecture recordings and clips, also those from Zoom or Collaborate.
• Course coordinators can request the ability to record Zoom sessions. Contact video-fpn.
• If you have multiple courses: create the links in ONE course, and announce/publish them in the other courses.
I want to upload a video / pre-record a lecture
• My Mediasite is the platform where you upload lecture recordings and clips, also those from Zoom or Collaborate.
• For lectures, please record your webcam too. This gives a more 'inclusive' experience and also helps those with a hearing impairment.
• Consider recording knowledge clips to explain key concepts. Contact video-FPN for tips and support.
How it works
• For a new recording, use the Mediasite Desktop Recorder to record your presentation and webcam. Or any other tool that can record presentations as an MP4-recording.
• Upload the clip via My Mediasite.
• Once the clip has been processed, change the visibility to 'viewable' and select your course name under 'Add module'.
• Now watch Video: How to upload in Mediasite for the rest of the steps.
• Now students should have access to the video. Check if you see the upload in your course under 'Mediasite Videos'.
Video: How to upload in Mediasite
Video: How to enable the download option
I want to re-use an old lecture recording
Contact Video-FPN if you have old recordings that you want to use. Otherwise, viewing old recordings will be blocked automatically.
You can access your old recordings on Blackboard via https://eleum.maastrichtuniversity.nl. Always include the link to the recording, and where it can be found in the old course.
Instead of re-using old recordings, you might want to consider recording a new lecture or knowledge clips. Video-fpn can help you with this.
I want to schedule online tutorial group meetings
How it works
• The tutor creates a recurring Zoom meeting for their tutorial group. One re-usable link per tutorial group. This way, the instructors and tutors in the course get automatically added as 'co-hosts'.
• Students find the link in the course, under the heading ' Zoom'.
• Please ask students to create a zoom.us account using the @student.maastrichtuniversity.nl email address. And ask to use the Zoom application with this account.
Tips and Tricks
Let's start with general tips to reduce stress during your meetings:
• When you start a powerpoint presentation, your entire screen will be occupied by powerpoint. Switching between applications can be complicated. A second monitor is a great addition, so that can see the chat and/or your presentation notes.
• Use a wired internet connection. Turn Wifi off. (Airplane mode)
• Start your meetings 10 minutes in advance, so everyone can join in time.
• Depending on the size of the group, you might want have a dedicated (chat)moderator.
• Turn off any alert sounds or popups. For example Outlook sounds.
Each tool has its quirks, read these tips and tricks to prevent unpleasant surprises.
Zoom
My Mediasite
Mediasite Desktop Recorder
Your Zoom.us account Maastricht University has bought Zoom licenses for students and staff.
•You can only host ONE Zoom meeting at any given time. The determining factor for this is if you are the one who scheduled the meeting.
During meetings • You can start meetings before the scheduled time. After the meeting • Stop your recording.
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Good to know • Your media files in My mediasite do not count towards the 1 Gygabite storage limit in Canvas.
• Under 'Edit details', you need to set the 'visibility' to 'viewable'. And you need to select your course under 'modules'. Only then will students be able to see your video. You can do this while Mediasite is still processing your upload.
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Good to know • The Mediasite Desktop Recorder does not work on the latest Mac operating system OSX 10.15 'Catalina'. After recording • The Mediasite Desktop Recorder automatically uploads your recording to MyMediasite.
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The contract with Blackboard Collaborate Ultra ended on 1 July 2021. Recorded meetings will be removed on 1 November 2021. |
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Students: use the banner link in a video to report issues. Ask the course instructor to enable downloading.
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