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Video: info for teachers and tutors

On this page:

Available tools
I want to live stream & record my lecture
I want to upload a video / pre-record a lecture
I want to re-use an old lecture recording
I want to schedule tutorial group meetings
Tips and Tricks


- The course instructor creates individual meeting links for lectures.
- For online meetings/lectures of more than 300 people, the instructor uses ZoomXL.  More information >>
- The tutor creates a recurring meeting link for the tutorial group.
- The course instructor is urged to allow the option to download a video.
- Mediasite is the only allowed platform to view recordings including Zoom.
- Below is more information that you should read.


Large online meetings, more than 300 participants? Blackboard Collaborate is no more.

A Zoom meeting allows max 300 participants in a meeting. For meetings with (potentially) more than 300 participants, we had Blackboard Collaborate ultra. That contract ended.

UM provided a solution which is available for the Bachelor programme, in the form of 3 Zoom XL (500 participants) accounts. There will be a shared Zoom
XL account per Bachelor year, to be used for online lectures and practicals.

What we (Education Office) do for you (course instructor of a Ba course):
- We create meetings for lectures and practicals Ba Y1 and Ba Y2, according to the timetable on 12 August 2021;
- We add ONE course instructor as alternative host and
- We email you the links and the name of the course instructor that was added.

What you  (course instructor of a Ba course) must do:
- You check if the correct lectures and practicals have been added;
- You publish the Zoom XL meeting links in your course(s);
- You add additional alternative hosts, such as your co-instructors or lecturers;
- You change meeting dates and times, should the timetable change after 12 August 2021;
- You make sure that meetings end on time ('End for everyone").



Available tools

Tools for day to day educational activities


Mediasite recorder in lecture halls

Mediasite Desktop recorder


Zoom Meeting

What is it?Hardware to record + live stream lecturessoftware to record presentations.

Website (partially in Canvas) to upload clips and manage desktop recordings.

Browser and software
based conferencing
How to use?Contact the
Education Office
Download  the application
Canvas course > Zoom
User limitmax 600 concurrent live viewersmax 300 concurrent
viewers UM wide
max 300 live participants

Upon request: ZoomXL, max 500 participants >>

Tools for special educational activities

Special educational activities, such as meetings with simulated patients or full day events, might require non-standard solutions. For example the use of Zoom Webinar, live streaming to other platforms or recording video in a professional studio. Contact video-FPN for more information.
Zoom Meeting XL

Max. 500 attendees (webcam and microphone).
FPN has 2 shared ZoomXL accounts: 1 for BA Y1, 1 for BA Y2.
More information >>

Zoom WebinarUp to 1000 participants (viewers). Contact video-fpn@.

Knowledge clips,
ive streams

Several options available. Contact video-fpn@.




I want to live stream & record my lecture


How it works

The following tools can live stream and/or record your lecture:

Zoom Meeting

How to schedule?  
Canvas course > Zoom

Where can students find the link to the live stream?
Canvas course > Zoom

Where can students watch the recording?
You download the recording, then upload it to Mediasite.
Video >>


Zoom Meeting XL, for meetings > 300 participants

The UM no longer uses Blackboard Collaborate ULTRA.
Courses in BA Y1 and BA Y2 can use the shared Zoom XL license.
How to schedule?  
FPN has 2 shared ZoomXL accounts: 1 for BA Y1, 1 for BA Y2.

Video-FPN creates the initial meetings, and adds ONE course instructor as alternative host. That course instructor is responsible for adding additional alternative hosts and processing any timetable changes.

You use the Zoom website to add or change meetings.
Log in with the shared Zoom XL account to https://zoom.us

    Explainer video >>

- You must post the Zoom links, Zoom ID and Zoom
password in your course(s).
- Make sure that you add yourself and your other course instructors as alternative hosts. Otherwise you will not be able to start the meeting.
- At the end, make sure that the host (you/other instructors) ends the meeting FOR EVERYONE.

Where can students find the link to the live stream?
You post the link in your course(s).

Where can students watch the recording?
You download the recording, then upload it to Mediasite.
Video >>


Record/stream from lecture halls via Mediasite

How to schedule?  
Contact Video-FPN.

Where can students find the link to the live stream?
Video-FPN sends you the link. You post it.

Where can students watch the recording?
Video-FPN adds the recording to the catalog in your course.

Very limited, only Q and A via email. FPN did not invest in other interactivity options.


•  Not all students have a stable internet connection or are able to attend all lectures. Please consider recording your lecture.
• My Mediasite is the platform where you upload lecture recordings and clips, also those from Zoom or Collaborate.
• Course coordinators can request the ability to record Zoom sessions. Contact video-fpn.
• If you have multiple courses: create the links in ONE course, and announce/publish them in the other courses.


I want to upload a video / pre-record a lecture

• My Mediasite is the platform where you upload lecture recordings and clips, also those from Zoom or Collaborate.

•  For lectures, please record your webcam too. This gives a more 'inclusive' experience and also helps those with a hearing impairment.

•  Consider recording knowledge clips to explain key concepts. Contact video-FPN for tips and support.



How it works

• For a new recording, use the Mediasite Desktop Recorder  to record your presentation and webcam. Or any other tool that can record presentations as an MP4-recording.

• Upload the clip via My Mediasite

• Once the clip has been processed, change the visibility to 'viewable'  and select your course name under 'Add module'.

• Now watch  Video: How to upload in Mediasite    for the rest of the steps.


• Now students should have access to the video. Check if you see the upload in your course under 'Mediasite Videos'.


Video: How to upload in Mediasite  

Video: How to enable the download option  



I want to re-use an old lecture recording

Contact Video-FPN if you have old recordings that you want to use. Otherwise,  viewing old recordings will be blocked automatically.

You can access your old recordings on Blackboard via https://eleum.maastrichtuniversity.nl. Always include the link to the recording, and where it can be found in the old course.

Instead of re-using old recordings, you might want to consider recording a new lecture or knowledge clips. Video-fpn can help you with this.


I want to schedule online tutorial group meetings


How it works

• The tutor creates a recurring Zoom meeting for their tutorial group. One re-usable link per tutorial group.  This way, the instructors and tutors in the course get automatically added as 'co-hosts'.

• Students find the link in the course, under the heading ' Zoom'.

• Please ask students to create a zoom.us  account using the @student.maastrichtuniversity.nl email address. And ask to use the Zoom application with this account.



Tips and Tricks


Let's start with general tips to reduce stress during your meetings:

• When you start a powerpoint presentation, your entire screen will be occupied by powerpoint. Switching between applications can be complicated. A second monitor is a great addition, so that can see the chat and/or your presentation notes.

• Use a wired internet connection. Turn Wifi off. (Airplane mode)

• Start your meetings 10 minutes in advance, so everyone can join in time.

• Depending on the size of the group, you might want have a dedicated (chat)moderator.

• Turn off any alert sounds or popups. For example Outlook sounds.



Each tool has its quirks, read these tips and tricks to prevent unpleasant surprises.

My Mediasite
Mediasite Desktop Recorder



Your Zoom.us account

Maastricht University has bought Zoom licenses for students and staff.

Students: register with the @student.maastrichtuniversity.nl account at Zoom.us.

Staff: Once you make a meeting in Canvas, Zoom creates an account under your UM email address. Go to Zoom.us > forgot password to set a password. The meetings that you create, show up in the Zoom.us dashboard and can also be edited from the Zoom website.

Creating meetings

•You can only host ONE Zoom meeting at any given time. The determining factor for this is if you are the one who scheduled the meeting.

• Make sure that you have assigned an alternative host. Only the (alternative) host can start a recording.

If you create a meeting via Canvas, the other teachers and the tutors will be added as 'alternative hosts'. You can see the automatically added hosts when creating the meeting.

For the 'alternative host' access to work, they either need to go the the meeting via Canvas, OR login to zoom with their UM zoom account.

• When communicating about a meeting, just sending the zoom link is not enough. Also mention the meeting ID and the passcode. Why? The meeting ID and passcode truly work on all devices.

• Are you using a 'Canvas Blueprint'-course, for example because you teach Bachelor courses? Then create the zoom/collaborate meetings in the IPN-course, NOT IN THE BLUEPRINT. Paste the links, meeting ID's and passcodes into the PSY-course.

During meetings

• You can start meetings before the scheduled time.

• Students cannot opt out of recording.

• Recording records the active speaker.

• When entering Zoom, you will not see any previous chat messages.

• By default 'participant screen sharing' is off, but you can enable it in the session.

After the meeting

• Stop your recording.

• If you recorded the meeting, you can find the recording under the tab 'Cloud recordings'. and on https://zoom.us. Download the files and upload the largest file to Mediasite.

Note that recordings will be automatically deleted after 10 days.



My Mediasite

Good to know

• Your media files in My mediasite do not count towards the 1 Gygabite storage limit in Canvas.

• Other teachers in the course cannot change or edit your uploaded media files.

• It takes some time before your upload is available. 60 seconds of recording equals 90 seconds of processing time.

• Quality is 720p. Enough to call it HD, but you would be dissapointed if Ziggo switched to this resolution.

• Expect recordings to be huge in file size. A 60 MB upload gets converted to a 600 MB file. There are ways to make the video available as a download.

After uploading

• Under 'Edit details', you need to set the 'visibility' to 'viewable'.  And you need to select your course under 'modules'. Only then will students be able to see your video. You can do this while Mediasite is still processing your upload.

• Searching by course name to find the right module.




Mediasite desktop recorder


Good to know

• The Mediasite Desktop Recorder does not work on the latest Mac operating system OSX 10.15 'Catalina'.

After recording

• The Mediasite Desktop Recorder automatically uploads your recording to MyMediasite.

In My Mediasite, under 'Edit details', you need to set the 'visibility' to 'viewable'.  And you need to select your course under 'modules'. Only then will students be able to see your video. You can do this while MyMediasite is still processing your upload.



Blackboard Collaborate Ultra

The contract with Blackboard Collaborate Ultra ended on 1 July 2021. Recorded meetings will be removed on 1 November 2021.

Alternative: Zoom (max. 300 participants) or Zoom XL (upon request).




Students:  use the banner link in a video to report issues. Ask the course instructor to enable downloading.

More information & support


More information

A lot of practical tips can be found online. 

Here some UM resources:

VideUM, UM portal on video

Online education

Options for lectures


If you cannot find the answer yourself, or if you want to discuss (technical) options for your course, please contact video-fpn.

Include how and when we can contact you.


For special events, Studio MBB can be used. Contact video-fpn for more information.


Last modified: Fri, 23/07/2021 - 11:23

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